Company Social and Environmental Responsibility Statement
For more than four decades, Simon Harrison Ltd has created high-quality licensed fashion jewellery and collections for our two private labels; Simon Harrison Jewellery and All We Are. Our jewellery is designed and developed at our head office in London Bridge, and we manufacture through a mix of in-house production and supplier partnerships. The team at Simon Harrison Ltd takes its social and environmental responsibility seriously and we work closely with our suppliers to monitor their actions and ensure that they do the same.
This statement defines our ethical commitment. It sets out our values and basic principles and standards for social responsibility. Our aim is to uphold the integrity of Simon Harrison Ltd and ensure that in our operations, our stakeholders and all suppliers share and respect our principles.
Our supply partners are subject to strict Codes of Social and Environmental Responsibility, which serve to supplement international, national, local, and other relevant laws. Should there be any differences in standards between our Codes of Social and Environmental Responsibility and relevant laws, our partners will be expected to uphold the highest standards. In the spirit of continuous improvement, our suppliers are continuously assessed for compliance to international standards. Finding and remedial actions are tracked and subject to follow up assessments.
Our Code of Social and Environmental Responsibility is based on the following codes, standards and global commitments.
- Universal Declaration of Human Rights https://www.un.org/en/about-us/universal-declaration-of-human-rights
- International Labour Organization’s Declaration on Fundamental Principles and Rights at Work https://www.ilo.org/declaration/lang--en/index.htm
- Rio Declaration on Environment and Development https://www.un.org/en/development/desa/population/migration/generalassembly/docs/
- United Nations Convention Against Corruption – a legally binding universal anti-corruption instrument https://www.unodc.org/unodc/en/treaties/CAC/
- UNI GLOBAL UNION - It encourages respect for and promotion of fundamental rights and decent work within the retail and distribution network www.uniglobalunion.org
- The United Nations Global Compact - A United Nations initiative to encourage social dialogue between companies and the civil society www.globalcompact.org
- Ethical Trading Initiative (ETI) - A dialogue Platform to improve working conditions of workers in developing countries. It is an alliance between companies, international trade unions, and non-governmental organisations. www.ethicaltrade.org
- ILO’s Better Work Programme - A platform to improve compliance with labour regulations and competitiveness of global supply chains www.betterwork.org
- The CEO Water Mandate - A United Nations initiative to support companies in the development, implementation and disclosure of their water-related strategies and policies www.ceowatermandate.org
- ISO standards https://www.iso.org/standards.html (Include any that apply from the above list and add any other Codes, standards and global commitments that are specific to your industry).
Our values and approach
Simon Harrison Ltd stands for:
- Bringing joy to those who wear our jewellery through inspiring and expressive design
- Prioritising people, from customer happiness to employee job satisfaction and the wellbeing of those along our supply chain
- Building respectful and trusting working environments
- Maintaining long-term relationships with business partners, suppliers and customers to foster trust and success
We spend a significant portion of our lives at work, and as such, Simon Harrison Ltd believes that respecting its employees and valuing their work is vital in nurturing self-esteem and motivation.
We are driven by a happy team environment and the satisfaction of a job well done. To make sure this is always the case, the company has a comprehensive employee handbook that details everything from working hours to security, safety and wellbeing. We also organise regular team-building events and socials to uplift our colleagues. As a result of the pandemic, we have adapted our working structure to ensure the health and safety of all employees. This includes increased flexible working opportunities and encouraging regular testing, which is available as needed in our office.
EQUALITY AND DIVERSITY
Simon Harrison Ltd believes in equal pay and endeavours to maintain a pay system that is free from bias and based on objective criteria. We are dedicated to transparency from the very beginning, and therefore disclose salaries in our job adverts. Likewise, Simon Harrison Ltd is committed to ensuring that its workplace is a diverse and welcoming place to be. We perpetuate an inclusive and empowering environment by educating our employees on conscious and unconscious bias, particularly within the recruitment process, and by periodically reviewing our internal processes, culture and representation across the business.
One of the founding philosophies of Simon Harrison Ltd is that growth for everyone comes from the support of colleagues, thoughtful communication and the free flow of information. Every member of our team is encouraged to seek out opportunities to learn new skills, which we are pleased to support. This includes training courses, conferences and seminars. We recognise the value in continually growing and improving. Our team shares a strong work ethic for collaboration and fairness which defines our company culture. Everyone in the business is dedicated to helping one another achieve success in their roles, and authority is shared or given based on the ability to achieve a particular task.
We support our supply partners in raising their standards to meet the challenges of an ever-changing industry and market. We share technical expertise with them and encourage their development by training their craftspeople and administrators. We respect their values and aspirations by forming open, trusting and rewarding relationships with them.
We limit our manufacturing to a select few suppliers with whom we have built long-standing relationships. Each one has signed a supplier code of conduct, which outlines our expectations for fair and equal treatment, working hours and pay, as well as ethics and environmental responsibilities. Our suppliers are audited annually.
Simon Harrison Ltd understands the effect of packing materials on the environment, which is why all of our paper-based packaging is FSC-certified. It means that these materials have been harvested from areas that are accredited for responsible forest management.
We are also working on minimising our packaging overall. Recently, we have reduced the amount of cardboard packaging we use by 60%, simply by scaling down the size of each box. We're reducing our polythene bags by 50%, with the remainder made from recycled plastic which is reformulated to be fully compostable (short-term biodegradable). We have also eliminated fabric jewellery pouches from our packaging which translates to an annual cut of 500,000 units. For the Simon Harrison Jewellery collection, we are changing our presentation packaging from heavy gauge lacquered wooden boxes to lighter and untreated cardboard ones. This will reduce the materials used by about 75%. We will fully eliminate chemical and process-intensive surface coatings. These changes will also reduce transportation energy emissions by at least 50%.
During the pandemic, we created virtual showrooms for all three of our brands to reach partners around the world. This meant a significant reduction in travel, and therefore our emissions, so we will continue this practice into the future.
Our design, development and production teams work with longevity in mind, creating jewellery that transcends seasonal trends and is wearable for years to come. We conduct wear-testing across all lines every season, implement a strict quality control process and will mend and adjust customers' purchases whenever needed.
Simon Harrison Ltd, its employees and others acting on their behalf will follow the law, their licensing/authorisation obligations, and any other regulations.
We and our partners will:
- Not tolerate bribery of any kind
- Not offer or accept gifts, payments, or hospitality to encourage or reward a decision
- Comply with best practices of national and/or international accounting and banking standards and processes, as well as law with respect to money laundering, financing of terrorism, fraud, and other illegal activities.
ANTI-CORRUPTION AND BRIBERY
Simon Harrison Ltd and its partners abide by all applicable anti-corruption laws and regulations of the countries in which it operates, and applicable international anti-corruption conventions.
- Has a zero tolerance to bribery and corruption in all business transactions, as such that may compromise the principles of fair competition or constitute an attempt to obtain or retain business
- Will not allow any employee to suffer negative consequences for voicing a concern or refusing to engage in an act of bribery
- Will not condone payments, gifts in kind, expenses, discounts, advantages, or promises that may influence the course of business decisions
- Has appropriate systems in place to manage bribery risk
- Trains its employees in anti-corruption practices.
GIFTS AND HOSPITALITY
Hospitality is often an appropriate part of a working relationship but Simon Harrison Ltd, its employees and partners will not offer or receive gifts or hospitality that might improperly influence a business decision or create a feeling of obligation. We provide appropriate guidance to all employees and partners on what is not acceptable.
To give or receive a gift or hospitality intended to influence either party
To give or receive lavish or extravagant gifts or hospitality which is, or may be seen to be, inappropriate in the circumstances
To give or receive gifts or hospitality if either party is involved in ongoing commercial negotiations or could influence the decision
To break any laws or regulations in either your country or the other country
To give or receive a gift of cash or shares.
Data Protection and Privacy
PROTECTION OF INTELLECTUAL AND INDUSTRIAL PROPERTY
As a design company, Simon Harrison Ltd takes its reputation on copyright and intellectual property particularly seriously. We will never knowingly copy a competitor’s product or accept a customer’s brief to copy an existing product. Our suppliers are contractually bound and ethically committed toward protecting our intellectual and industrial property. Our partners are encouraged to keep us informed of any potential breeches of intellectual property that they may see in their local market. Our intellectual property contracts cover, among others, copyrights, patents, trademarks, domain names, reproduction rights, designs and patterns, 3D virtual designs, design rights, models, samples, finished products, database extraction rights, know-how and rights on technical expertise.
PROTECTION OF ASSETS
Our suppliers are required to take all necessary measures to protect the resources and assets of Simon Harrison Ltd, its customers and license partners. Our supply partners are contractually bound to upholding our intellectual property rights, and are committed to fighting counterfeiting through a strategy of prevention, cooperation, and communication.
CONFIDENTIALITY OF INFORMATION AND PERSONAL DATA PROTECTION
Our employees and supply partners commit to taking all necessary measures to guarantee the confidentiality of professional secrets and other non-public information they receive during their business relationship with Simon Harrison Ltd. All our employees, and our supply partners ensure that their employees, comply with applicable local privacy and data protection laws and regulations and respect the privacy of individuals, customers, contractors, suppliers and employees and seek to protect their personal data. Everyone processing personal data is aware of the following data protection principles, which must be complied with. Data must be:
- Processed fairly and lawfully. There must be a lawful basis for obtaining, holding, and sharing the data and the data must only be processed in a way that the individual would reasonably expect.
- Obtained for specified and lawful purposes. Data must only be obtained for specified purposes and can only be disclosed if the disclosure is compatible with those purposes.
- Adequate, relevant, and not excessive. Only information that continues to be relevant should be kept. When making disclosure only information relevant and necessary for the purpose for which it is being disclosed should be shared.
- Accurate and up to date. Information should be accurate and up to date. (In relation to civil registration, records are required to reflect the facts at the time of the event and may only be corrected where an error has occurred via the processes set out in law).
- Not kept any longer than necessary. Information should only be kept for as long as necessary and deleted once it is no longer required for the purposes for which it was collected.
- Processed in accordance with the individual’s rights. Individuals have the right to have factually incorrect information corrected. In addition, this principle also allows individuals to have access to personal information held about them – e.g., Subject Access Requests.
- Securely kept. Organisations holding personal information are required to have adequate security measures in place to ensure appropriate processing of personal data and to ensure personal data is not lost or stolen.
- Not transferred to any other country without adequate protection in place. Personal information must not be sent to a country or territory unless that country or territory ensures an adequate level of protection for the rights and freedoms of data subjects in relation to the processing of personal data.
Fair operating practices
PREVENTION OF CONFLICTS OF INTEREST
We require our suppliers to comply with all applicable laws concerning conflicts of interest and to make every effort to prevent the occurrence of situations that create a conflict of interest within the scope of their business relationship with Simon Harrison Ltd.
RESPECT OF COMPETITION
Our suppliers are committed to compliance with competition law applicable in their host countries. This includes prohibiting abuse of dominant position, concerted practices, or unlawful agreements between competitors.
CUSTOMS AND SECURITY AUTHORITIES
We require our suppliers to comply with applicable customs laws, including those relating to imports and any ban on transhipment of contraband merchandise to and from any country.
TRADE RESTRICTIONS AND INTERNATIONAL SANCTIONS
We require our suppliers to respect international trade restrictions and sanctions, considering any changes in these measures, as well as all laws and regulations concerning export controls.
PROHIBITION OF MONEY LAUNDERING
Money laundering can occur where an action is taken to mask the true origin of money or assets that are connected to criminal activity. We require our suppliers to commit to taking all appropriate measures to prevent their operations from being used as vehicles for money laundering. Simon Harrison Ltd will not make payments to any bank account that is not part of existing transactional history. Any new or changed bank account details or payment details are carefully vetted and verified for anti-fraud and anti-money laundering security purposes before transactions can be approved.
We expect our suppliers to be extremely attentive to their public statements, particularly on the Internet and in social media, and to ensure that any statements are not attributed to Simon Harrison Ltd, its employees, partners or customers. Our supply partners are contractually bound to protect the confidentiality and professional discretion of Simon Harrison Ltd and our customers.
Simon Harrison Ltd is committed to respecting human rights throughout our supply chain. We believe that everyone should be treated with respect and work in a safe environment. Our Code of Social Responsibility is based on the Ethical Trading Initiative (ETI) Base Code which stems from international labour and human rights law. Our Supply partners are contractually bound to uphold the United Nations Universal Declaration of Human Rights, by:
- Respecting fundamental Human Rights, as according to the United Nations Guiding Principles on Business and Human Rights
- Recognising and respecting the rights of indigenous peoples and the value of their traditional, cultural, and social heritage and expecting its suppliers to comply with this requirement
- If operating in, or sourcing directly from a conflict-affected area, performing human rights due diligence to assess the heightened risks of adverse human rights impacts
- Training appropriate employees in human rights issues.
Simon Harrison Ltd will uphold the International Labour Organization’s Declaration on Fundamental Principles and Rights at Work, including in its supply chain, by ensuring the following:
No forced labour
We expect our suppliers to have a zero-tolerance approach to modern slavery. Each supply partner accepts its responsibility to implement sufficient systems and controls to safeguard against any form of modern slavery and to protect the rights of workers and recognise this is an ongoing journey. To ensure:
- There is no forced, bonded, or involuntary prison labour
- Workers are not required to lodge "deposits" or their identity papers with their employer and are free to leave their employer after reasonable notice
- Grievance and whistleblowing measures are provided and communicated to allow employees to report actual or suspected misconduct without fear of reprisal.
Freedom of association and collective bargaining
Workers, without distinction, have the right to join or form trade unions of their own choosing and to bargain collectively.
- Our supply partners are required by law to have an open attitude towards the activities of trade unions and their organisational activities
- Worker’s representatives are not discriminated against and have access to carry out their representative functions in the workplace
- Where the right to freedom of association and collective bargaining is restricted under law, the employer facilitates, and does not hinder, the development of parallel means for independent and free association and bargaining.
Safe and hygienic working conditions
A safe, secure, and hygienic working environment will be provided by our supply partners, bearing in mind the prevailing knowledge of the industry and of any specific hazards. Adequate steps will be taken to prevent accidents and injury to health arising out of, associated with, or occurring in the course of work, by minimising, so far as is reasonably practicable, the causes of hazards inherent in the working environment.
- Workers will receive regular and recorded health and safety training, and such training will be repeated for new or reassigned workers
- Access to clean toilet facilities and to potable water, and, if appropriate, sanitary facilities for food storage will be provided
- Accommodation, where provided, will be clean, safe, and meet the basic needs of the workers
- Responsibility for health, safety and security is assigned to a representative of senior management.
No child labour
Our Manufacturers and supply partners will not employ minors (those persons who have not yet reached their 16th birthday, where local legislation stipulates a higher minimum age, the higher limit shall apply). If Simon Harrison Ltd or any of our supply partners discover any child labour employed in its supply chain, it will take immediate action to end it, with the child’s best interests in mind. Persons with the ages between 16 and 18 years will be considered young workers, who shall not work during night hours or in hazardous conditions.
Wages and Benefits
Simon Harrison Ltd is engaged in producing high-quality fashion jewellery products that require the work of highly skilled and semi-skilled craftspeople. These roles normally command higher than average wages in a competitive manufacturing environment. However, Simon Harrison Ltd and our supply partners will ensure that living wages are paid to employees and that wages and benefits paid for a standard working week meet at least minimum, national legal standards or industry benchmark standards, whichever is higher.
- All workers will be provided with written and understandable information about their employment conditions in respect to wages before they enter employment and about the particulars of their wages for the pay period concerned each time that they are paid
- Deductions from wages as a disciplinary measure will not be permitted nor will any deductions from wages not provided for by national law be permitted without the expressed permission of the worker concerned. All disciplinary measures should be recorded.
Working hours in our partner factories must comply with national laws, collective agreements, and the provisions below, whichever affords the greater protection for workers.
- Working hours, excluding overtime, will be defined by contract, and will not exceed 48 hours per week.
- All overtime will be voluntary. Overtime will be used responsibly, considering all the following: the extent, frequency and hours worked by individual workers and the workforce as a whole. It will not be used to replace regular employment. Overtime will always be compensated at a premium rate, which is recommended to be not less than 125% of the regular rate of pay.
- The total hours worked in any seven-day period will not exceed 60 hours, except in exceptional circumstances where all the following are met. - this is allowed by national law o this is allowed by a collective agreement freely negotiated with a workers’ organisation representing a significant portion of the workforce - appropriate safeguards are taken to protect the workers’ health and safety, and - the employer can demonstrate that exceptional circumstances apply such as unexpected production peaks, accidents, or emergencies.
- Workers will be provided with at least one day off in every seven-day period or, where allowed by national law, two days off in every 14-day period.
Fair and equal treatment
Simon Harrison Ltd and its supply partners will ensure that there is no discrimination in hiring, compensation, access to training, promotion, termination, or retirement based on race, caste, national origin, religion, age, disability, gender, marital status, sexual orientation, union membership or political affiliation.
Regular employment is provided
To every extent possible, work performed must be based on recognised employment relationships established through national law and practice.
- Obligations to employees under labour or social security laws and regulations arising from the regular employment relationship will not be avoided using labour-only contracting, sub-contracting, or home-working arrangements, or through apprenticeship schemes where there is no real intent to impart skills or provide regular employment, nor will any such obligations be avoided through the excessive use of fixed-term contracts of employment
- Home-working arrangements will comply with the ILO Homework Convention, 1996 (No. 177)
No harsh or inhumane treatment
Physical abuse or discipline, the threat of physical abuse, sexual or other harassment and verbal abuse or other forms of intimidation is prohibited.
Grievance mechanisms and remedy
We expect our suppliers to maintain grievance mechanisms to respond to concerns and complaints that ensure effective, timely, respectful and transparent communication among workers, their representatives, management and the community.
Environmental requirements and responsibilities
Simon Harrison Ltd takes concrete measures to protect the environment within the scope of a specific programme which includes cooperation with its suppliers to ensure application of best practices throughout the supply chain.
Simon Harrison Ltd expects its employees and supply partners to share the commitment to protecting the environment throughout its operations. Simon Harrison Ltd expects its supply partners and their employees, along with those engaged in conducting business with, or on behalf of its supply partners, to comply with this Code of Environmental Responsibility.
Simon Harrison Ltd requires that its supply partners respect local and international environmental regulations and standards, that they obtain all requisite environmental permits and that they be able to prove effective implementation of the following:
- Application of an environmental management system (EMS)
- Improvements in the environmental performance of their sites and production resources, through proper waste management, elimination of air, water and soil pollution, reduction of greenhouse gas emissions with an emphasis on use of renewable energies, reduction of water and energy consumption and safe management of hazardous chemicals.
- Accommodate evolving standards, and integrate, where appropriate, the results of scientific investigation and technological innovation to enhance environmental protection.
- Measures to preserve biodiversity and guarantee regulatory traceability and compliance for raw materials and substances used.
- Promote the protection and enhancement of biodiversity and ecosystems through employee awareness programmes and stakeholder engagement
- Contributions to continuous improvements in environmental performance throughout the lifecycle of the products of Simon Harrison Ltd, its customers and brand partners
- Ensure that staff whose work has direct environmental impact are trained, skilled and have the resources required to effectively perform their work.
- Promote waste minimisation re-use, recovery, and recycling, as appropriate through waste management strategies
- Strive to ensure that the uses of natural resources are fair and sustainable, taking account of the needs of a diverse society
- Incorporation of energy efficiency measures into the company’s facilities and promoting efficient energy use in all areas of business activity
In principle, Simon Harrison Ltd avoids the use of animal products in its raw materials. Simon Harrison Ltd, its employees and supply partners will respect animal welfare and work progressively towards adopting healthy and humane practices towards animals based on best available technology and standards.
- All suppliers must adopt healthy and humane practices that respect animal welfare and are based on best practice (for example, the Sustainable Luxury Working Group Animal Sourcing Principles)
- Upon request, suppliers must provide documentation and/or allow audits of their supply chain regarding animal welfare due diligence.
Our suppliers are required to provide clear and accurate information regarding the methods and resources used, production sites and characteristics of the products or services supplied, and to refrain from making any misleading claims.
Our supply partners agree by contract to guarantee material and product traceability. Manufacturers and suppliers shall not assign any work to third parties without the prior written authorisation. Those who outsource any work are responsible for the enforcement of the Code by these third parties and their employees. Likewise, manufacturers and suppliers shall apply the principles of this Code to any homeworker involved in their supply chain and shall give transparency to the locations and working conditions of said homeworkers.
Simon Harrison Ltd Supply partner contracts ensure that our suppliers and their subcontractors operate in conformance to all requirements and cover the following:
- Commitment, Support and Accountability
- Risk Assessment
- Detailed Procedures
- Document Control
- Root Cause and Preventive Action Plans
Sourcing and production practices
Recognising that sustainable businesses should acknowledge the planet’s finite resources, Simon Harrison Ltd expects its suppliers to support sustainable sourcing practices and principles to reduce their impact on the environment within which they operate. In addition, Simon Harrison Ltd’s suppliers are expected to:
- Validate that all input materials and components were obtained from sustainable sources consistent with international treaties and protocols in addition to local laws and regulations
- Disclose the material characteristics and health and safety information of the products that they supply to Simon Harrison Ltd in compliance with the relevant trading standards legislation, and where they exist, specific national or international regulations and generally accepted industry guidelines
- Commit to using responsibly sourced paper, packaging, and other timber-based products.
- All existing and new supply partners must be capable of disclosing all certifications and the potential sources of countries of origin associated with raw materials used.
Simon Harrison Ltd is engaged in the production and distribution of fashion jewellery. Precious or semi-precious jewellery components are not part of our standard process. However, any suppliers of gemstones and precious metal goods will be required to follow requirements on warranty statements, certification, and traceability, based on the product they are producing.